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Dec 16

15 Tasks You Can Outsource to a Virtual Assistant

Outsourcing Filipino virtual assistants is one of the most cost-efficient things you can do for your business. Not only will you be able to save thousands of dollars in the long run, but the culture of working from home has been shown to actually improve productivity and overall quality of work for your team.

That's because people are more comfortable working at home and the lessened hassle of coming to an office and commuting generally saves them a lot of time. For most people, going to work means dedicating hours of preparation in addition to actual working hours. This isn't only inefficient in nature, it's a huge inconvenience too. People just got used to it so they thought it was okay, but not anymore.

Remote work has long been implemented by the most prominent companies like Facebook and Google. And they've scaled endlessly since then. Why? Because it makes a lot of sense. Why hire an in-house employee who'll be staring at a computer all day, when they can do that exact same thing at home?That said, here are 15 everyday tasks to outsource to a virtual assistant, so you can exclude yourself from non-impact delegating work.

1. Email Management

Email is an essential component of running a business. Why? Because even though it's not a form of communication that makes the most sense, it's still a necessary tool for sending out important information whether to clients, leads, or partners. Even though it isn't the most efficient, sending emails is as proper as you can get to inform your client about important information. This is one of the tasks to outsource. Having a virtual assistant take care of virtual assistant tasks like email management can free up your time for more strategic activities. It's about delegating work effectively.

2. Cold Calling

Cold calling is one of the most effective forms of lead generation strategy, reaching out to a handful of people who may qualify to become promising prospects for your business. By personally reaching out to them via phone calls, you are assured that your message is heard and delivered, unlike other forms of lead generation. This is one of the tasks to outsource that can be efficiently handled by virtual assistants. They excel at managing virtual assistant tasks like cold calling, freeing up your time and allowing you to focus on higher-level responsibilities while delegating work that requires meticulous attention.

3. Bookkeeping

Keeping records of your financial affairs is crucial, especially if you want to gauge where your company is at in terms of growth. Not only that but keeping track of all the money going in and out will give you a better idea of what to do moving forward.

4. Social Media Management

Highlighting your social media presence is a slow and steady process. This kind of commitment will result in significant results for your business, but it's a responsibility best handled by an employee, not the CEO. Social Media Management involves a lot of planning, tracking, and analytics. The preparation alone may take several hours, especially since there will come a point in time where creating content may seem like an immovable roadblock.

5. Appointment Setting

Having a fully loaded calendar isn't necessarily a bad thing, after all, it just means that your business is active. But seeing a week full of events can get intimidating, and this is where having someone to organize your calendar for you will come in handy. Appointment setting is one of the tasks to outsource to a virtual assistant so you can have your schedule organized, and eliminate the hassle of setting up meetings yourself and finding time to fit in your appointments in a busy week.

6. Creating Client Invoices

Invoices serve as your proof of a closed transaction. As such, it is important to create records of when you get paid by your clients so you can provide documentation when the need arises. Aside from this, invoices help you track your sales periodically, allowing you to have a better idea of how to manage your finances.

7. Running Payroll

The purpose of delegation is to eliminate repetitive tasks, and running a weekly or monthly payroll is one of those. Is it necessary? Yes. Do you, as a business owner, need to do it yourself? Absolutely not. Running payroll for your employees is a task best delegated to your accountant or bookkeeping assistant. Seeing as they already have access and all the information regarding your numbers, it only makes sense to delegate running payroll to them.

8. Creating Automation

If you want to save time and money, and still have the confidence that your business will still be 100% functional, automation and delegation are the way to do it. While there are platforms such as Zapiieir that make automation tasks to outsource easy, even when you have no coding experience, it can still get a little tricky.

9. Live Chat Support

 It wasn't long ago that Filipinos were named as the best country to outsource virtual assistant tasks if Business English is an important part of the job description. This is because despite having a distinct accent if there is any, it is soft and pleasing to the ears. That's why years before, Filipinos were considered number 1 for service representative roles, and the title remains so.

10. Monitoring Google and/or Facebook Ad Campaigns

Facebook and Google Ads are arguably the most effective tools if you wish to empower your brand awareness. Having said that, the algorithm won't always work for you. You may see a lot of impressions but deeper checking will tell you that you're getting attention from the wrong places, despite settings the most accurate and specific parameters. You'll need someone to constantly monitor your ad performance and update it regularly, so you get maximum value for your ads.

11. Data Entry

Manually inputting information in an online database is particularly important for companies within the industry of commerce and retail. It could be transcribing, updating customer information, updating item details, and even recording financial transactions. A job as meticulous as data entry requires assistance from a virtual assistant who excels in tasks to outsource and delegating work.

12. Calendar Management

Having a fully loaded calendar isn't necessarily a bad thing, after all, it just means that your business is active. But seeing a week full of events can get intimidating, and this is where having someone to organize your calendar for you will come in handy. Appointment setting is a task best delegated to a virtual assistant so you can have your schedule organized, and eliminate the hassle of settings up meetings yourself and finding time to fit in your appointments in a busy week.

13. Creating SOPs

SOPs are crucial especially for new employees. SOPs are there to serve as instruction and guide so that you are 100% sure that the task will be accomplished correctly. These need to be as specific and detailed as they can be, and who best to create them than the actual employees who do the same tasks to outsource.

14. Proofreading Documents and Posts

Proofreading is a simple but incredibly important task if you want to hold a certain level of integrity and credibility for your business. Having extra sets of eyes will help with proofreading and fact-checking your information. Use your VAs to your advantage especially since the more member involved in verifying whatever it is that needs verification, the better it will be for your team.

15. Weekly, Monthly, and Quarterly Reports

As the CEO, keeping yourself in the loop across your departments is important in order to make sure that everything is working as it should. Seeing as you have a set of extra eyes and hands, reporting done periodically is necessary if you want your business to keep growing.

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