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Mar 10

Free Resources That Will Help Streamline Your Operations

As a company, we need to be able to utilize whatever resources we have at our disposal so that we can achieve optimum results for our business. As it happens, there are a number of free resources that can help streamline workflow for your operations, making your business a lot more dynamic and productive.

This places emphasis when working with remote employees as software solutions break down the walls that separate virtual assistants from in-house employees. This makes them a more pleasing choice, on top of them being more cost-efficient.

1. Notion

Notion is a project management software that allows users to schedule tasks, manage files, and organize their overall workflow. It is a very useful tool for people who like to maintain a certain level of organization and timeliness, something that businesses implore from their employees.

With Notion, users are guaranteed to be able to keep track of everything that they are doing and always be on schedule. It lets you create a list of everything you need to do starting from daily, weekly, up until a monthly basis.

You are basically in charge of what you want your schedule to look like, and how you want to progress in following your plan. Notion is a very efficient tool for keeping track of your productivity and actually boosting it by promoting a sense of efficiency within yourself.

It works well for individuals who want to maintain a certain level of organization and timeliness. And it works great with teams, as it allows users to share access to their workspace with other members. The best part? Notion is incredibly versatile, allowing users to organize everything to their preference - and its limits are close to none!

2. Lucid

Lucid is a virtual workspace that allows users to collaborate on flowcharts and diagrams, mapping out entire processes and workflow that fall within their business. This is especially useful when you want to identify the pain points in your business, or if you are trying to figure out which internal operation you can delegate to an employee.

By illustrating your systems and processes, you can easily determine where the inefficiencies come from, remove tasks you need to get off your shoulders, and identify which processes are best delegated to your employees.

Build out your workflow from a to z, simplify, and then optimize for operational efficiency and to streamline operations!

3. Google Cloud Platform

Google Cloud Platform is an all-in-one suite of services offering products such as Gmail, Google Drive, Google Docs, and a lot more - generally allowing users to collaborate on projects in a cloud-based real-time environment.

This means that whatever changes or updates you made on your end, will be automatically synced for all users regardless of where or what timezone they are - real-time!

The Google Cloud platform is perfect for remote companies that operate primarily in a virtual workspace, allowing members to operate simultaneously with no team member being left behind. This completely removes the limitations of working with virtual assistants where time management and synchronicity are concerns. This tool can greatly help streamline workflow and enhance operational efficiency by facilitating streamlined operations.

4. Loom

Loom is a video recording tool that converts your messages into instantly shareable videos. This feature allows us to utilize Loom into creating standard operating procedures (SOPs) in video formats.

The video SOPs serve as an added resource for our employees on top of the written guides that are created for them. By making detailed processes in both text and video formats, we can guarantee that the workflow will be streamlined and 100% operational efficiency - considering the tasks are 100% finished by the end of the day.

5. Zoom

Zoom is a free video-conferencing tool for hosting virtual meetings, and you need it so you can properly train your virtual employee. The common misconception is that virtual training isn't as effective as physical ones, but there are online lectures and courses everywhere. That's because it's not the medium of the training, but the approach that determines whether or not it's going to be effective.

What worked for us is that the trainer goes first, providing an example of what to do and how to do it. After that, the trainee repeats the process as the trainer confirms if the procedure is correct. If mistakes are made, the trainer identifies the mistakes, explains why it's wrong, and shows the correct way of doing the procedure.

It is important that you ask questions as you go, making sure that the person you are training gets it, even at the most fundamental level.

Using tools like Zoom can streamline workflow and enhance operational efficiency in your training process. The trainer-trainee interaction helps streamline operations by ensuring clarity and correction in real-time.

Looking to hire a virtual assistant for your business? Connect with us now!

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